Policies

Policy Overview

• Exclusive Hotel Partners: We have partnered with a select group of hotels to provide a range of options for lodging. These hotels have been chosen for their quality, amenities, and proximity to the tournament venues.
• Discounted Rates: Our partnership guarantees discounted room rates that are not available through other booking channels. These special rates are exclusive to tournament participants and their families.
• Booking Process: All teams and attendees are required to book their accommodations through our official hotel booking page. This process ensures access to our negotiated rates and helps us monitor the booking process to better assist teams and families.
• Compliance: Teams must stay at one of the official tournament hotels. Failure to comply with this stay-to-play policy may result in ineligibility to participate in the tournament.
• Reservation Flexibility: We understand plans can change. Our hotel partners offer flexible reservation policies, but we advise teams to review the cancellation policies carefully before booking.
• Support and Assistance: For any questions or assistance needed in the booking process, or for special accommodation requests, please contact Team Travel Source.

In the interest of ensuring participant safety and the appropriate use of the fields and facilities, Lacrosse Eventures reserves the right to postpone, cancel, or shorten games due to hazardous circumstance. The call for game delays will come from event management staff. If a staff member or referee sees lightning, it is to be reported over the radio; game delay decisions are not the responsibility of staff or referees. If lightning or hazardous condition is detected, the following mandatory procedures will be implemented. Should any participants choose not to comply with LE weather protocol, they do so at their own risk.

Once a hazardous condition is imminent , an air horn will sound multiple times, indicating that the field area must be evacuated. All staff and tournament participants (players, spectators, staff, vendors) are to evacuate the playing field and related areas and go to their vehicles for safety for approximately 30 minutes from when the last hazardous condition is detected. All tournament activities, to include vendors are to cease operation. No participants are to return to the fields until a second series of horn blasts is heard, or upon notification by a Director. No one is allowed back into the playing field area until officials have determined that it is safe to resume play.

Participants are to remain in their cars, and in the event of weather, are not to leave the venue until tournament directors have confirmed that play will not resume.

Secured tents and equipment can be left at the fields until the storm delay is over;

Once the hazardous condition clears, a horn blast will denote when it is safe to resume play;
If a weather-related evacuation occurs during the 1st half, teams will return to play the 2nd half of the game, weather permitting. If the evacuation occurs during the second half, the game MAY pick-up where it left off (weather permitting), OR the game MAY be terminated, and the score recorded as is. If the score differential is equal to or greater than 6, regardless of time remaining, the game may be terminated.

Tournament officials will make every effort to “make-up” time, but the schedule may be delayed up to the duration of the suspension of play;
Please be advised that for all issues effecting game play (e.g.- field/goal conditions, schedules, seeding/reseeding, playoffs, weather-related play halts/restarts, etc.), official information and decisions can only be obtained from tournament Directors, who are located at the tournament headquarters. Please do not request or expect formal information from score keepers, referees, grounds keepers, parking staff, or security personnel.

In addition to being available at the tournament headquarters, tournament Directors will first and foremost utilize the tournament social media, website, and email/mobile phones in an emergency, to communicate information pertinent to game play.

It is ultimately the team’s on-site representative’s responsibility to seek out and obtain correct and timely information that affects their team’s play from the tournament Directors. This above signifies the need for teams to COMPLETELY fill out registration material, including contact information for on-site team representatives.

Hazardous conditions are out of the control of tournament directors. Every effort will be made to facilitate fair and maximum play, with safety as the principal factor. LE is not responsible for venue conditions related to weather, force majeure, or other events beyond its control.

At Lacrosse Eventures, we are committed to providing exceptional lacrosse events and experiences. However, there are rare occasions when circumstances beyond our control may lead to the cancellation of an event. In such instances, our priority is to communicate clearly and provide timely support to all our participants. The following outlines our cancellation policy:

Circumstances for Event Cancellation:

• Severe Weather Conditions: Including but not limited to hurricanes, tornadoes, extreme snowfall, or other natural disasters.
• Health and Safety Concerns: Such as pandemics, outbreaks, or public health emergencies.
• Unforeseen Circumstances: Including venue unavailability, major conflicts with other significant events, or any other situation deemed by Lacrosse Eventures as a valid reason for cancellation.

• Every effort will be made to hold every event despite poor weather or playing restrictions due to a pandemic. This may include a venue change.  It is in everyone's best interest to hold the event so if the event is on no refunds will be offered.
• Due to non-refundable costs paid upfront for fields, refs, managers, goals, insurance, directors, coaches, awards, uniforms, vendors, etc...under no circumstances will a team or family receive a full refund if any event including games are cancelled before or during the event.
• No refunds will be issued at any time for any tournaments or showcases: games or teams canceled or dropping out for the following reasons: pandemics, not enough players, forfeits, score discrepancy, no-shows, venue changes, costs, fights, or age eligibility disputes.
• No refunds will be issued for games shortened or if one game is canceled due to weather.
• If a team plays three games in a 2-Day tournament they will not be eligible for a refund.
• If a team only plays 0, 1, or 2 games in a 2-day tournament, that team will receive a $200.00 refund or a $400.00 credit towards a future event.
• There are no refunds for 1-day tournaments or 1-day showcases. A credit may be considered on a case-by-case basis.
• No refunds will be issued for playoff or championship games canceled due to weather.
• At Showcases, any player who commits to a college after registration will only receive a 50% refund. Committed players are still encouraged and welcome to attend and play in recruiting showcases.
• At Showcases, refunds due to major injury that prevents a player from playing will be subject to a $100 fee. A letter from Doctor may be required.  
• At Showcases, there are no refunds or credits for no-shows or cancellations for ANY reason within 8 weeks of the start date of any event.

• Notification: Participants will be notified of the cancellation and subsequent details via email and announcements on our official website and social media channels.
• Contact Information: For any inquiries regarding the cancellation, participants can contact us at

  Email:  info@lacrosseeventures.com

• Rescheduling: Where possible, Lacrosse Eventures will endeavor to reschedule the event. Registered participants will be given the option to transfer their registration to the new date.
• Substitution Events: If rescheduling is not feasible, we may offer alternative events or activities, subject to availability and participant interest.

• Travel and Accommodation: Lacrosse Eventures is not responsible for reimbursing travel, accommodation, or other expenses incurred by participants in preparation for the event.
• Insurance: Participants are encouraged to consider travel insurance to cover non-refundable expenses.

Coming soon!